BYLAWS of the
LEGAL PROFESSIONAL GROUP
A Professional Group of the
American Society for Reproductive Medicine (ASRM)
ARTICLE I – NAME AND PURPOSE
Section 1. Name
This Professional Group shall be known as the Legal Professional Group
(LPG), a Professional Group of the American Society for Reproductive
Section 2. Purpose
1. The purpose of the Legal Professional Group is to work
collaboratively with ASRM members to raise awareness of, and to clarify
the legal issues surrounding, assisted reproductive technologies. The
LPG’s mission is to promote ethical legal policies, practices, and
protections for ART families, third party collaborators and providers.
It also seeks to broaden access to health care for those affected by
infertility, reproductive or genetic disorders, and other
challenges to their family building goals. Through advocacy and
education, the LPG strives to enhance and contribute to the development
of sound law and ethical legal practice in this evolving field
ARTICLE II – MEMBERSHIP
Section 1 Membership Qualifications
Full membership is extended to ALL current active members of the
American Society for Reproductive Medicine (“the Society” or “ASRM”) who
are interested in fostering the goals of the ASRM and the LPG. Members
may attend all general meetings, vote, chair LPG subcommittees, or join a
subcommittee. Members may be invited to represent the LPG on ASRM
Section 2 Application for Membership
Application for membership may be made by submission of an application
in writing to the ASRM on the form provided by the Society or Membership
Committee and payment of the Society's and the LPG’s annual dues upon
notification of membership approval. Application for membership may also
be submitted online at www.asrm.org
Section 3. Revocation of Membership
The LPG Executive Board, through the ASRM Board of Directors, shall have
the power to issue a warning, censure, suspend for a stated period of
time, or expel a member for failure to maintain the requirements for
membership, for ethical violations, or for any other cause, which in its
judgment, shall be deemed sufficient. Disciplinary actions shall be
decided according to procedures established by the ASRM bylaws.
ARTICLE III - DUES
Section 1. Annual Dues
Payment of the American Society for Reproductive Medicine's annual dues
and LPG’s annual dues constitutes membership in the LPG as well as
provides the overall benefits of being a member of the ASRM, including
the right to vote, hold office, receive all official publications of the
LPG and ASRM, and receive other benefits of membership.
Section 2. Perquisites
Payment of the annual ASRM and LPG’s dues entitles LPG members to vote,
receive any free newsletters of the LPG, and annual subscription to the
official journal of ASRM and the ASRM publications, and receive other
benefits of membership.
Section 3. Default of Payment
Any member in default of payment of the ASRM annual dues, except in case
of waiver by the ASRM Executive Director, shall be suspended from all
privileges of membership. If such default is not corrected within sixty
days after due notice from ASRM, the membership of such members shall be
ARTICLE IV - OFFICERS
Section 1. Officers
The Officers of the LPG shall be Chair, Chair-Elect, Vice Chair,
Secretary/Treasurer, Immediate Past Chair, Past Chair, and
Member-at-Large. Collectively, the Officers shall constitute the
Executive Board. The Chair-Elect, Vice Chair and Secretary/Treasurer
will automatically rotate to the next position in the order noted above
the following year. The Member-At-Large shall serve for a one-year
term. The Chair shall remain an Officer of the Executive Board for two
terms after chairmanship as noted herein, thereby potentially holding a
position on the Executive Board for a minimum a total of six years.
Officers shall be elected by and from the active membership. The number
of offices may be increased or decreased by an amendment to these
Bylaws, except that the Officers currently serving in their offices will
complete their terms before the amended changes are executed.
Section 2. Nomination and Election
a. First year of formal operation
In order to facilitate the timely business
of the LPG, for the first year of formal implementation, an Officer
shall be elected to fill each position of the Executive Board, that is,
to assume the position of Secretary for one year, Vice-Chair for one
year, Chair-Elect for one year, and Chair for one year. The Chair will
also serve, the following year, as Immediate Past-Chair, and the
following year, as Past-Chair. Nominations shall be made by the
nominating committee, which shall consist of the “Executive Formation
Committee” for the first year. The election will be held prior to LPG
Annual Members Meeting, so that the newly elected Officers may assume
the position at the Annual Members Meeting held at the ASRM Annual
Meeting. These four officers shall be known at the Executive Board in
this interim year. As Officers rotate in future years into the Immediate
and Past Chair positions, they will also be a part of the Executive
b. Ongoing operation
1. The day-to-day affairs of the LPG shall be managed by the Executive Board.
2. Beginning with the first meeting subsequent to acceptance as a Professional Group within
ASRM, two Officers shall be elected annually. One shall be elected as
Secretary/Treasurer, and another as Member-at-Large for a one-year term.
The incumbent Secretary/Treasurer shall move into the Vice-Chair
position for the following year. The Member-at-Large may nominate
him/herself or be nominated for the then vacant Secretary/Treasurer
position, or that position may be filled by a person duly nominated and
elected from within the general membership. Nominations for office will
be open to the general active LPG membership who has attended at least
one ASRM annual meeting, and appropriate timing for nominations will be
announced via the LPG Listserv. A ballot will be sent at least once by
e-mail and at least 30 days prior to the annual ASRM meeting so that
announcement and installation of newly elected Officers may be made at
the annual LPG business meeting.
ARTICLE V - DUTIES OF OFFICERS
Section 1.General requirements of Executive Board members
Each Officer must make best efforts to attend the ASRM
annual meeting every year that they are on the Board, and at a minimum
must attend the ASRM annual meeting every other year while an Officer.
Each Officer agrees to attend monthly board meetings, the annual
Executive Board meeting, by conference call, Skype or in person, as
scheduled by the Chair, and the annual ASRM professional group meeting
Section 2. Chair
The Chair shall be the principal executive officer of the LPG and shall in general supervise and
control all the administrative matters, business affairs of the organization, and serve as a primary
liaison between the Society at large and the LPG. The Chair shall
implement policy as established by the Executive Board and the ASRM.
The Chair shall preside at all general or specially-called meetings of
LPG Executive Board and the annual meeting and execute all conveyance
notes, contracts, or other instruments authorized by members; perform
and discharge all duties incident to the office of the Chair; and
perform other such duties that may arise from the Executive Board of the
ASRM. The Chair shall edit and complete the final review of the LPG
annual Newsletter. The Chair shall write the annual report of the LPG
Executive Council submitted to its membership, the annual report to the
ASRM Executive Director and Board of Directors, and meet with the
Executive Board and incoming president of ASRM at the annual scientific
Section 3. Chair Elect
The Chair-Elect shall become familiar with the duties of the Chair and
shall automatically succeed to the Chair's position at the conclusion of
the Chair's term of office. In instances where
the Chair is not present or is not able to discharge his or her duties,
the Chair-Elect shall perform the duties normally performed by the
Chair. When so acting, the Chair-Elect shall have all the powers and be
subject to all the restrictions of the Chair. The Chair-Elect shall
assist the Chair as needed. The Chair-Elect will assist in the editing,
production of, and the internal and external distribution of the LPG
Newsletter, to be published once a year, together with the chair of the
Electronics Communications Committee; and will regularly review the LPG
web page of the ASRM website to coordinate additions, deletions and
changes of information with ASRM website personnel. The Chair-Elect may
meet with the Executive Board of ASRM and its incoming president at the
annual scientific meeting.
Section 4. Vice Chair
The Vice Chair shall oversee the committee chairs and receive reports of
those chairs in accordance with policies set by the Executive Board.
The Vice Chair will serve as liaison between the membership and the
Executive Board and will perform other duties as assigned by the Chair
and/or Executive Board.
Section 5. Secretary/Treasurer
The Secretary/Treasurer shall record and maintain the minutes of all
meetings of the Executive Board, and distribute the minutes to the
Executive Board. The Secretary/Treasurer shall maintain and archive
the LPG treasury reports, as provided by the ASRM administrative
Section 6. Immediate Past Chair
The Immediate Past Chair (IPC) shall serve on the Program Committee and
will serve as a liaison for the Program Committee to the Executive
Board. The IPC shall serve as the Scientific Congress program chair.
The IPC along with the Program Committee shall be responsible for
developing educational activities for consideration by the ASRM
Scientific Congress Program Committee for inclusion in the Scientific
Congress program that is held one year following his/her term as Chair.
The IPCs’s duties include serving on the extended ASRM Scientific
Congress Program Committee and in conjunction with the Program
Committee, suggesting topics and presenters for lectures, symposia,
interactive sessions, pre-congress courses, and roundtables.
Section 7. Past Chair
The Past Chair will serve as the Bylaws Committee Chair, the Past Chair
shall chair the Nominating Committee. As the Chair of the Nominating
Committee, the Past Chair will work with the current Executive Board to
develop a list of potential officers for the ballot to be distributed
for the annual election of Officers.
Section 8. Member at Large
The Member-at-Large shall be a past Officer of a professional group of
ASRM, and shall serve on the Executive Board in an advisory capacity for
a one-year term.
Section 9: Inability of Officer to Fulfill Duties
Should any Officer of the Executive Board be unable to
fulfill his or her enumerated duties, upon his or her voluntary
resignation, or upon a vote of a majority of the remaining members of
the Executive Board requesting the resignation of that Officer, the
Officer shall resign, and a substitute shall be appointed per Section
Article VI, Section 5.
ARTICLE VI – EXECUTIVE BOARD
Section 1. General Powers
The affairs of the LPG shall be managed by its Executive Board, made up
of the Chair, Chair-Elect, Vice Chair, Secretary/Treasurer, Immediate
Past Chair, Past Chair and Member-at-Large.
Section 2. Regular Meetings
A regular meeting of the Executive Board shall be held without any other
notice than these Bylaws during and at the same place as the ASRM
annual meeting of the members. The Executive Board may provide, by
resolution, the time and place for holding additional regular meetings
without other notice than such resolution.
Section 3. Notice
Notice of any special meeting of the Executive Board shall be given at
least one month previously thereto by written notice delivered
personally, by email, or sent by mail or telegram to each officer at
his/her address as shown by the records of the American Society for
Reproductive Medicine. Any member of the Executive Board may waive the
notice of any meeting.
Section 4. Quorum
A majority of the Executive Board shall constitute a quorum for the
transaction of business at any meeting of the Board, but if less than a
majority of the Board is present at any meeting, a majority of the
Officers present may adjourn the meeting without further notice.
Section 5. Vacancies
Vacancies occurring in the elected offices of the LPG shall be filled by
appointment by the Executive Board. Vacancies in the appointed offices
of the LPG may be filled at the discretion of the Executive Board.
ARTICLE VII - MEMBER MEETINGS AND ELECTIONS
Section 1. Annual Meeting
An annual business meeting of the members shall be held during the
annual meeting of the American Society for Reproductive Medicine, at the
location of said meeting of the Society. The agenda notice will include
progress, future plans, and suggestions for the execution of the goals
and objectives of the LPG as well as announcements of newly elected
officers and appointed committee chairs.
Section 2. Informal Action by Members
Any action required by the Bylaws to be taken at a meeting of members,
or any action that may be taken at a meeting of members, may be taken
without a meeting if consent in majority vote, setting forth the action
so taken, is signed by a majority of all members who return a request to
vote with respect to the subject matter thereof.
Section 3. Quorum
The presence of 60 percent of those members in attendance and entitled
to vote at any meeting of members shall constitute a quorum for the
transaction of any business at any meeting of members.
Section 4. Proxies
At any meeting of members, a member who is entitled to vote may vote by
proxy executed in writing by the member or by his duly authorized
attorney in fact. No proxy shall be valid after one month from the date
of its execution, unless explicit authorization is provided in the
Section 5. Voting
At any meeting of members, every full member shall be entitled to vote
in person. Except as otherwise provided by procedure, or these Bylaws,
each full member of record shall be entitled to vote where officers are
to be elected by members. Such election may be conducted by mail, email
or in such manner as the Executive Board shall determine. Election of
officers will be conducted by ballot. Each full member shall be entitled
to one vote on all matters contained in a written ballot.
ARTICLE VIII – STANDING COMMITTEES
Section 1. Executive Board
The Executive Board serves as an advisory body to the Chair and as the
governing body of the LPG. All actions implemented by the Executive
Board will be presented at the next ASRM Board of Directors meeting
following such action to be ratified or rescinded.
Section 2. Nominating Committee
The Immediate Past Chair of the Executive Board along with active
members of the LPG, the number on the committee to be determined by the
IPC, shall chair the Nominating Committee and shall work with the
Executive Board to compile a list of potential officers and develop a
Section 3. Bylaws Committee
The Bylaws Committee shall consider and recommend any changes or
amendments to the Bylaws that may be considered necessary or advisable.
The Bylaws should be formally reviewed by the Committee every three
years, with recommendation for no change or suggested changes submitted
in writing to the Executive Board for consideration. The Past Chair
shall be the chair of the Bylaws Committee for the two years immediately
succeeding his/her term as Immediate Past Chair of the LPG.
Section 4. Electronics Communications Committee
The Electronic Communications Committee shall be responsible for
producing the newsletter at least once a year, providing content
direction for the LPG website and overseeing/promoting activity on the
LPG Listserv. The Committee also oversees communications received from
membership on the LPG website, and offers direction for the further
development of the website.
Section 5. Pro Bono Committee
The Pro Bono Committee will identify charitable initiatives in ART, and
provide such information as requested by LPG members or by another
individual or entity.
Section 6. Program Committee
The chair of the Program Committee shall be appointed by the Executive
Board. The chair may choose to have a vice-chair whom he or she may
appoint. Any vice-chair shall be approved by the Executive Board. The
Program Committee shall develop suggested submissions for symposia,
interactive sessions, roundtables and Pre-Congress courses, with input
by and final approval of the Executive Board. The Scientific Congress
program chair or the Program Committee Chair, as appropriate, shall
submit topics developed by the Program Committee and approved by the
Executive Board to ASRM for consideration in a timely fashion.
The Program Committee will promote and develop continuing educational
opportunities and other initiatives as appropriate, together with the
The Program Committee will be responsible for nominating reviewers to
the ASRM Abstract Review Committee for the purpose of reviewing
abstracts with legal topics submitted for the ASRM Scientific Congress.
The Program Committee will be responsible for promoting legal research.
Proposed guidelines will be subject to review and approval by the ASRM Practice Committee and ASRM Board of Directors.
ARTICLE IX – AMENDMENTS TO THE BYLAWS
Section 1. Bylaws
Any proposed amendments to the Bylaws, upon their approval by the
Executive Board, shall be submitted to the ASRM Board for approval in
accordance with ASRM rules. Once approved by ASRM, the Executive Board
shall be responsible for implementation of the new Bylaws.